Description of BS ISO 21127:2014 2014

This International Standard establishes guidelines for the exchange of information between cultural heritage institutions. In simple terms, this can be defined as the information managed by museums, libraries, and archives.

A more detailed definition can be articulated by defining both the intended scope, a broad and maximally inclusive definition of general principles, and the practical scope, which is defined by reference to a set of specific museum documentation standards and practices.

The intended scope of this International Standard is defined as the exchange and integration of heterogeneous scientific documentation relating to museum collections. This definition requires further elaboration.

• The term “scientific documentation” is intended to convey the requirement that the depth and quality of descriptive information that can be handled by this International Standard need to be sufficient for serious academic research. This does not mean that information intended for presentation to members of the general public is excluded, but rather that this International Standard is intended to provide the level of detail and precision expected and required by museum professionals and researchers in the field.

• The term “museum collections” is intended to cover all types of material collected and displayed by museums and related institutions, as defined by ICOM³. This includes collections, sites, and monuments relating to fields such as social history, ethnography, archaeology, fine and applied arts, natural history, history of sciences and technology.

• The documentation of collections includes the detailed description of individual items within collections, groups of items, and collections as a whole. This International Standard is specifically intended to cover contextual information (i.e. the historical, geographical, and theoretical background that gives museum collections much of their cultural significance and value).

• The exchange of relevant information with libraries and archives, and harmonization with their models, falls within the intended scope of this International Standard.

• Information required solely for the administration and management of cultural institutions, such as information relating to personnel, accounting, and visitor statistics, falls outside the intended scope of this International Standard.

The practical scope⁴ of this International Standard is the set of reference standards for museum documentation that have been used to guide and validate its development. This International Standard covers the same domain of discourse as the union of these reference documents; consequently, for any data that is correctly encoded in accordance with any of these reference documents, a form of encoding can be created that is both compatible with the current standard and which entails no semantic loss.

³ The ICOM Statutes provide a definition of the term “museum” at .

⁴ The practical scope of the CIDOC CRM, including a list of the relevant museum documentation standards, is discussed in more detail on the CIDOC CRM website at < /2 >.

About BSI

BSI Group, also known as the British Standards Institution is the national standards body of the United Kingdom. BSI produces technical standards on a wide range of products and services and also supplies certification and standards-related services to businesses.