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eLibrary > PD ISO/TR 8344:2024 Information and documentation. Issues and considerations for managing records in structured data environments >

PD ISO/TR 8344:2024 Information and documentation. Issues and considerations for managing records in structured data environments, 2024

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Foreword
Introduction
1 Scope
2 Normative reference
3 Terms and definitions
4 Basic concepts [Go to Page]
4.1 Understanding relationships among data, information, records and knowledge
4.2 Concept of structured data [Go to Page]
4.2.1 Physical records and structured data
4.2.2 Business systems
4.2.3 Databases
4.3 Different interpretations of the concept of ‘record’
4.4 Metadata for records as structured data
4.5 Characteristics of structured data
5 Issues for managing records in structured data environments [Go to Page]
5.1 General
5.2 Individual records are not self-contained
5.3 Systems are not designed to capture records
5.4 Data is often re-used
5.5 Records controls may not be able to be applied in business systems
5.6 Records processes may be different in business systems
5.7 Record meaning may depend on system documentation
5.8 Ownership and control of records in shared systems may not be clear
5.9 Disposition of individual records is not feasible
5.10 Conflict between disposition and the referential integrity rule for relational databases
5.11 Preserving structured data records over the long-term
5.12 Data may be highly dynamic
6 Concerns about managing records in structured data environments [Go to Page]
6.1 General
6.2 Approaches to managing records in structured data environments
6.3 Appraisal of records in structured data environments [Go to Page]
6.3.1 Appraisal to determine what records need to be captured
6.3.2 Appraisal to determine retention requirements
6.4 Records management by design in structured data environments [Go to Page]
6.4.1 General
6.4.2 Policy approach
6.4.3 Technical approach
6.5 Apply records controls or policies from other applications to business systems
6.6 Implement a management system for records across business systems [Go to Page]
6.6.1 Strategic considerations
6.6.2 Operational considerations
Annex A (informative) Identification of concepts and characteristics of structured data
Annex B (informative) Examples of relational database
Annex C (informative) Concepts of record from management perspective and technology perspective
Annex D (informative) Template and use cases on records management in structured data environments
Annex E (informative) Use case-1 as an example
Annex F (informative) Use case-2 as an example
Annex G (informative) Use case-3 as an example
Annex H (informative) Use case-4 as an example
Annex I (informative) By design approach
Bibliography [Go to Page]

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